Drawing on insights from Anglo-Eastern’s seasoned professionals, Capt. Salil Chakravorty, Capt. Kerman C. Bharucha, and Chief Engineer Prashant Gaur, this article outlines the key stages of a vessel takeover process, from preparation to delivery
Taking over a newly-built vessel is a critical and complex process, requiring meticulous planning, technical expertise, and seamless coordination. This phase bridges the gap between the construction of the newbuilding and the commencement of her operational life. It involves inspections, trials, documentation, and detailed preparations to ensure the ship is seaworthy, compliant, and ready for commercial deployment.
Vessel takeover is a process that requires effective communications and teamwork. The three contributors of this piece have been key members of Anglo-Eastern’s takeover team. Capt. Salil Chakravorty has been sailing with AESM since 1988, got his command in 1990 on a Fednav vessel and he’s still sailing on Fednav ships from Gen 1 to Gen 5. He took care of 13 vessel takeovers comprising of both old ships and newbuildings. Capt. Kerman Bharucha is a maritime commander known for his expertise in vessel takeovers, demonstrating strategic and tactical capabilities in every operation. Chief Engineer Prashant Gaur is skilled in dual-fuel vessel takeovers, where the nuances of complex safety systems and advanced electronics require extra care and attention.
Taking over a vessel is fundamentally different from managing its day-to-day operations. While ship management focuses on maintaining efficiency and safety over the long-term, a takeover demands a short-term, high-pressure approach to ensure the ship meets specifications and regulatory standards. This entails rigorous inspections, trials, and collaboration between shipyard teams, classification societies, shipowners, and the crew.
Overview on Newbuilding Takeover
A standard new-building process starts with signing a contract between the shipowner and the builder, typically lasting 6-12 months depending on the vessel’s size and type. The construction phase is closely monitored by representatives from the Classification Society, the shipowner, and the technical teams from the shipowner and from Anglo-Eastern.
The involvement of the takeover crew begins months before delivery. An experienced team is assigned to the vessel, and a phased takeover plan is developed. The first crew members usually join the shipyard approximately one month before the vessel’s delivery, with subsequent batches arriving closer to handover.
Preparation: Planning, Coordination, and Familiarisation with New Technologies
Preparation is the cornerstone of a successful vessel takeover. The crew collaborates with the vessel manager to implement the company’s Safety Management System (SMS) and ensure that the vessel is seaworthy upon delivery. This includes creating comprehensive lists of stores, provisions, and spares, which are sent to vendors well in advance.
Modern vessels often incorporate advanced technologies such as Selective Catalytic Reduction (SCR), dual-fuel engines, and other systems designed to reduce emissions and improve efficiency. These technologies pose unique challenges and require specialised training. The crew undergoes rigorous familiarisation, including HAZID (Hazard Identification) and HAZOP (Hazard and Operability) discussions, as well as training provided by Original Equipment Manufacturers (OEMs) and the shipyard.
Takeover and handover
The initial crew tends to include senior officers such as the Master, Chief Engineer, Chief Officer, and Second Engineer. Their primary tasks include familiarisation with the shipyard’s layout, technology, and processes, as well as building effective communication channels with the shipyard team.
A thorough handover inspection is conducted by a joint team comprising the shipyard, Classification Society, technical managers, and crew. This ensures that the vessel meets contractual specifications and is operationally ready. Observing the shipyard’s work culture and witnessing large-scale labour-intensive projects provide invaluable experience for the crew
Sea Trials
Sea trials are the first opportunity to test the vessel in real-world conditions. The ship is taken out to sea for trials lasting several days, during which various aspects of its performance—speed, manoeuvrability, fuel efficiency, and stability—are rigorously tested.
Key systems such as main and auxiliary engines, pumps, and safety equipment are tested. The ship’s staff observes these trials, records detailed notes, and identifies any deficiencies.
Following the trials, any identified shortcomings are addressed by the shipyard. The crew prepares a list of defects, which are rectified before the vessel is officially handed over.
Post-Sea Trial Activities
After the sea trials, the crew oversees the loading of stores and inventory, spares, lubricants, and bunkers. They also conduct additional training sessions with original equipment manufacturers (OEMs) and finalise ship-specific procedures and checklists. Safety drills, including fire and emergency steering drills, are conducted to ensure readiness.
For vessels equipped with dual-fuel engines or designed to carry gas cargo, gas trials are conducted. These involve testing systems under actual loading and discharging conditions, ensuring all safety and operational requirements are met.
Delivery and Initial Operation
Before delivery, the vessel undergoes ISM (International Safety Management) and SIRE (Ship Inspection Report Programme) inspections. Once all statutory and class certifications are verified, the ship is formally handed over to the owners.
Following delivery, the crew assumes full control of the vessel, and the ship embarks on its maiden voyage. During the initial months of operation, performance is closely monitored, and any emerging issues are addressed promptly.
Challenges and Rewards
Taking over a new vessel is both challenging and rewarding. The process demands exceptional coordination, technical expertise, and adaptability. From inspections and trials to final delivery, the crew plays a pivotal role in ensuring a smooth transition. For those involved, the experience is a significant milestone in their maritime careers.
A vessel takeover is a blend of technical know-how, meticulous planning, and practical experience. It requires collaboration between multiple stakeholders and a deep understanding of the ship’s systems and operations. At Anglo-Eastern, we are fortunate to have trained and gathered world-class professionals who work together as one team to ensure our managed vessels are in good hands.
